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LIST
PREPARATION
Your
guest list, being one the most important parts of the
processes for a successful event, the following information
is offered to assist you in your preparation to insure your
event is a most memorable one. In order to
accommodate the most often used method of distribution, US
Mail, the list should contain the title, name, address,
city, state and zip code.
The information you provide, including unwanted spaces,
capital letters, misspelled words and the like is the
information you should expect and will receive on your
finished product. Calligraphy
INK will, upon detection, and with authorized written
approval make any necessary corrections to your list for an
additional charge. The most economical way, at this
time, of transmitting your list is through e-mail.
We accept list on IBM or compatible diskettes or you may fax
or mail your typed or legibly hand-written list from which
we will convert to format for processing for an additional
charge. Allow
for 10% spoilage.
Recommendations
for providing your list through e-mail:
1)
Attach your guest list file to your e-mail and direct it to:
lheyman@calligraphyink.com
2)
Save a second file in a universal text format such as ASCII
(Text- comma delimited) and also attach to your e-mail.
Recommendations
for preparing your list on a computer disk:
1)
Save your file onto a 3.5" IBM or compatible disk.
2)
Advise us which program and version you used to prepare your
list. (i.e.WordPerfect 6.0 for Windows, Lotus Ami Pro 3.0,
Microsoft Word 6.0 for Windows, Microsoft Excel 5.0 for
Windows, Lotus 1-2-3 for DOS or Windows, Microsoft Works 3.0
for Windows, etc.). We
prefer your list in a spreadsheet.
3)
When preparing your list, remember that whatever you type is
what appears on your envelope. We suggest you (a) do not use
the "ampersand" (&) instead spell out "and",
(b) do not type in ALL CAPS or abbreviate any word except for
Mr., Mrs., Dr. or Jr. (c) use No. or
Apt. instead of # for apartment numbers, (d) do not leave
excess spacing through your list or at the end of each line,
(e) do not tab between lines, but rather press enter.
4) If
you are using a program other than those listed above, you
should also save your list in a universal text format such
as ASCII (DOS only) or RTF (Rich Text File for Windows/DOS).
These are generally considered to be industry-wide generic
file formats which can be utilized if there is difficulty in
converting your list from your selected program's format.
5)
Include a printout of your guest list to insure that your
entire list is converted and printed properly.
6)
The following are examples you may follow while preparing
your guest list.
Spreadsheet:
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Cell
A1
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Cell
B1
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Cell
C1
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Cell
D1
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Mr.
and Mrs. John Q. Collins
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1234
Coventry Lane, No. 34
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Culver,
Colorado 01234
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Mr.
and Mrs. Collins
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Multiple
Guests:
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Cell
A1
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Cell
B1
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Cell
C1
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Cell
D1
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Cell
E1
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Cell
D1
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Mr. John
Miller
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Mr. Craig
Hunter
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1234
Coventry Lane
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Culver,
Colorado 01234
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Mr.
Miller
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Mr.
Hunter
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Word
Processor:
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Dr. and Mrs.
George Peterson
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9 Tree Top
Road
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Roma, North
Dakota 67890
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Dr. and Mrs.
Peterson
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Recommendations
for mailing or faxing your list:
1)
Legibly hand-written or typed list is required. If the
list provided is not legible, the list will be returned by
the fastest and most reasonable means possible for you to
proofread. We can not be
held responsible for mistakes in proofreading under these
circumstances.
MACINTOSH
ONLY:
Macintosh
users MUST save the file on an IBM formatted disk. In addition, you must save your files
in an IBM compatible format suck as ASCII text or RTF (Rich
Text Format).
Warranty:
Calligraphy INK reserves the right to replace or reprint at
their option, but in all cases Calligraphy INK is to be held
harmless for any consequential damages.
7615 Braesdale Drive Houston, Texas 77035
phone
(713)726-0446 fax (713)726-9288
e-mail:
lheyman@calligraphyink.com
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